TERMS OF USE AND PRIVACY NOTICE

TERMS OF USE 

GENERAL TERMS OF USE FOR THE WEBSITE OF NEWS XCHANGE

The European Broadcasting Union, an association duly established under Swiss law, located at L'Ancienne-Route 17A, 1218 Grand-Saconnex (Geneva) Switzerland (hereinafter referred as "the EBU/Eurovision, We, Our and Us") owns and operates the use of  www.newsxchange.org  (“hereafter the Website”). 

The use of the Website is offered subject to your acceptance without modification of all of the terms and conditions contained herein and all other operating rules, policies and procedures that may be published from time to time on the Website by the EBU/Eurovision.

Your use of the Website implies your acceptance of these terms.

CONTENTS ON WWW.NEWSXCHANGE.ORG

We endeavor to ensure that the content on the Website complete and accurate; however, we cannot guarantee the completeness or accuracy of the content on the website. To operate the website and in particular to provide certain functionalities, we use third party websites. See below for further information.

COPYRIGHTS

The names, images, icons and logos identifying Us, our Members or third parties and their products and services are subject to copyright, design rights and trademarks of the EBU/Eurovision, our Members and/or third parties.

Nothing contained in these Terms of Use shall be construed as conferring by implication or otherwise any right to use any trademark, design right or copyright of the EBU/Eurovision, its Members or any other third party.

All content on the website (such as pictures, texts, graphics, videos etc.) may be used for personal purposes only. The complete or partial reproduction, the diffusion by electronic or other means, the modification, the linking or the use for commercial and/or public purposes require our prior written consent.

LIABILITY

We shall not assume any liability for defects which do not pertain to its sphere of responsibility, in particular for failures of telecommunication services providers, hosting providers etc. In particular, we cannot guarantee that the content on the website is readily available.

We assume no liability for the correct functioning and content of web sites of third parties or which can be reached by means of links placed on the website.

DATA PROTECTION 

Any personal data collected under these Terms of Use will be processed in accordance with the Privacy Notice available below.

 

 

PRIVACY NOTICE

Introduction

This Privacy Notice is designed to inform you about the personal data relating to you which The European Broadcasting Union, with registered office at L’Ancienne-Route 17A, 1218 Grand-Saconnex (Geneva) Switzerland (acting as data controller and hereinafter referred as “We”, “Our” and “Us”) collects via the website www.newsxchange.org, including all associated pages, including all related social media, chats and blogs) (referred to hereinafter as the “Website”), why We collect and process such personal data, on which legal basis, and how We will handle personal data you provide Us with and personal data We learn about you from your visit to the Website. Your use of the Website implies your acknowledgment of this Privacy Notice. 

Legal basis

We process your personal data on the basis of your specific consent or on the basis of terms and conditions of registration to the NewsXchange conference. 

Whenever the processing of your personal data is based on your consent, you have the right to withdraw such consent at any time, without affecting the lawfulness of such processing before the withdrawal of consent.

Personal data collected

We collect personal data relating to you (referred to hereinafter as “Personal Data”) in the following ways: 

  • - through registration and sending of information that you choose to enter on certain pages of the Website
  • - when you provide and/or send information as part of your wish to attend the News Xchange conference; please note that we use third party websites for processing your attendance to the News Xchange conference and that you will thus be invited to enter some information on these websites for registration purposes 
  • - when you create a Use of Personal Data account on regonline.com to attend the News Xchange conference
  • - when you make a payment
  • - when you contact us
  • - when you make a comment or suggestions
  • - through cookies. For more information about cookies, please see below.

The information marked with the “*” symbol must be provided, in order to enable Us to fulfill the processing purposes, as mentioned below. Such Personal Data directly collected from you include your first and last name, prefix, email address, the name of the organization/ company you are working for, the town/ city you live in, your work telephone number, registered event(s), password. 

Use of Personal Data

Your Personal Data will exclusively be used to the extent necessary:

  • - to allow you to receive answers to your direct requests on the basis of your specific consent as described at the time when you submit your request;
  • - to allow you to register to the NewsXchange conference and facilitate feedback and interaction during such events on the basis of your acceptance of our related terms and conditions;
  • - to allow us to send you newsletters or other information about NewsXchange and related events provided you have given Us the explicit prior consent to do so. We may combine the Personal Data you submit with other personal data We have obtained about you for the same purposes from other sources, including if you have provided your information to Us in other places or through another medium (such as social media platforms). 
  • - to allow you to proceed payments in relation to the News Xchange conference.

We may not use your Personal Data for new purposes which are as yet unforeseen in this Privacy Notice except on the basis of an applicable statutory permission. In any event, prior to using Personal Data for other purposes, We will inform you about such change to this Privacy Notice. In case of consent-based activities, We will not process your Personal Data for such new purposes without first obtaining your consent.

Special category of personal data 

To ensure that your attendance at the News Xchange conference is optimized for you, we will ask you to let us know if you have a handicap that would require that we implement special measures to facilitate your attendance or if you have food restrictions. We will not collect or process any other special category of personal data relating to you.  The special categories of Personal Data include data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs or other beliefs of a similar nature, trade union membership, genetic data, biometric data for the purpose of uniquely identifying a natural person, health, sex life or sexual orientation.

Direct marketing

We will not use your Personal Data for direct marketing purposes without your explicit prior consent, except where authorised under applicable law.

If at any time you decide not to receive any commercial or promotional information from Us, You may, free of charge and without having to provide any justification, opt-out of any direct marketing campaigns and oppose to the future processing of your Personal Data for such purposes by sending Us an email at schwarm@eurovision.net and mention “opt-out” in the subject of your email. Alternatively, you may use the opt-out procedure provided in any promotional message you receive from Us. 

Please note that opting out from receiving promotional messages from Us will not prevent you from receiving information that relates to any contract you may have entered into with Us. 

Automated decision-making 

We will not make use of automated decision-making processes, including profiling, except where authorised under applicable law. In such case we would inform you about the logic involved in the decision, as well as the significance and the envisaged consequences of such processing for you.

Sharing Personal Data and transferring Personal Data to third countries

We will not make your Personal Data available to any third party and shall not publicly disclose the Personal Data unless such transfers are based on your specific consent, necessary for the performance of a contract entered into between you and Us, or when such transfer of Personal Data is otherwise authorised or compulsory by law or by order of an administration or judicial authority.

We transfer your Personal Data to the following recipients: Host members, venue managers, local restaurants as well as to our hosting provider Microsoft Ireland Operations Limited. 

We use the application eventmobi.com to provide you with the conference agenda and for (real-time) feedback and interaction during the conference. We also use mailchimp.com to send you newsletters and Vimeo and https://www.flickr.com/photos/newsxchange so that you can watch videos and photos.

Please note that whenever your Personal Data are transferred to processors or third parties located outside the European Economic Area in countries which are not considered by the European Commission to guarantee an adequate level of personal data protection, We will ensure that appropriate measures are implemented according to the applicable national and European legislation relating to data protection. You may obtain a copy of the appropriate safeguards taken or information as to where they have been made available by sending Us an email at schwarm@eurovision.net. 

Use of cookies  

Cookies are small text files that are placed on your computer or other device by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the website.

General information about the cookies used

This Website uses cookies to store your language preferences, to remember that you have passed the age check, to analyze your use of the Website via Google Analytics, to enable social interaction features with supported external social networking websites. 

When you visit our Website for the first time, the entry page will show information on privacy and respective wording regarding the consent to the use of cookies through a “cookie banner”. If you continue to actively use the Website and do not actively object to the use of cookies, you agree to our use of cookies and such consent will be stored in your browser, so that the information does not have to be repeated on every page of the Website. Should the consent be missing in your browser (e.g. if you deleted your cookies), the “cookie banner” with privacy information will appear again the next time you visit the Website. 

We may install and use certain technically required cookies which therefore do not require your prior consent. We may also uses session cookies which are automatically deleted at the end of your session and which also do not require your prior consent. Other cookies (such as cookies to improve the navigational experience by keeping record of certain data – this avoids you having to reintroduce such data at each connection – and by tailoring the content of the Website to your preferences) may be installed and used on the basis of your consent. 

Additional information about specific cookies

Web analysis

For web statistics and for the continuous improvement of its online offers the webiste uses various analysis tools of different tool suppliers (“Tool Suppliers”). These analysis tools use cookies. The information generated by cookies when using the website (including the IP address of the users) is transferred to the server of the Tool Supplier and stored there. This server may be located outside Switzerland.

We do not assume any responsibility or liability for any data processing by the various Tool Suppliers.

Google Analytics: this website uses Google Analytics, which is a web data analysis tool of Google Inc. (Google). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. 

Further information concerning the terms and conditions of use and data privacy can be found at https://www.google.com/policies/privacy. The information generated by the cookie about the usage of websites by the user, including the user’s IP-address will be transferred to a server in the US for storage reasons. You hereby acknowledge and to the extent necessary consent to the transfer of such data to the US.

How to prevent cookies to be set

You may prevent cookies to be set by adjusting your browser accordingly. Indeed, most web browsers allow some control of most cookies through the browser settings. To find out more about how to prevent cookies to be set, visit www.allaboutcookies.org. 

The website and the third parties websites use cookies. You will find all relevant information about the cookies used by the third party websites below

You can specifically prevent Google’s collection and use of data (cookies and IP address) for any website you visit by downloading and installing the browser plug-in available under https://tools.google.com/dlpage/gaoptout?hl=en-GB

For the third parties websites, please see below:

  • - 
Regonline: https://www.regonline.co.uk/TermsOfUse.aspx
  • - Mailchimp: https://mailchimp.com/legal/cookies/
  • - Vimeo: https://vimeo.com/cookie_policy
  • - Flickr: https://policies.yahoo.com/privacy/flickr/

  • - Eventmobi: https://www.eventmobi.com/privacy-policy/

 

However, in such case, certain features of the Website may not work properly and some functionalities of the Website might no longer be available to you.

How to delete/deactivate cookies

In order to delete/deactivate all cookies set on your computer, the majority of web browsers allow you to disable completely the use of cookies, or to delete cookies created by specific domains/websites. To find out how to do it, please refer to your browser’s help page:

 

Share on social networks 

We make use of a social plug-in to enable you to share Website’s information on the EBU social media pages (such as Facebook, twitter and the like) through “Share” buttons. 

We have no influence over the nature or scope of data that social networks may then gather. For information regarding the purpose and scope of data collection, further processing and use of data by social networks and regarding your data privacy rights and relevant configuration settings, see the social networks’ respective data privacy advisories.

Links to third parties websites

On certain areas of this Website, We may provide links to third parties websites, which are not subject to this Privacy Notice. This is particularly the case for Regonline, the registration tool put at your disposal  for registering to the NewsXchange conference. Please be aware that We do not control such third parties or their websites and that those third parties will have a different privacy notice applying to information collected from you when you are on those third parties’ websites. We encourage you read the privacy notices of all websites carefully before providing personally identifiable information.

Storage duration

We will retain your Personal Data only as long as necessary for the fulfilment of the purposes described above or as required by applicable data retention laws and statutory limitation periods for claims.

Security and confidentiality

We have implemented technical and organisational measures in accordance with standard industry practices to ensure an appropriate level of security of the Personal Data processed. Nevertheless, security requires efforts from all actors involved. We thus encourage you to contribute to these efforts by taking appropriate security measures yourself, including using strong passwords and keeping all user names and passwords (if any) confidential.

Children on the Website

This Website is not intended for or directed to children under 16. We do not knowingly collect any information from such individuals. If you believe your child has provided Us with Personal Data, please contact Us at schwarm@eurovision.net. 

Your rights

At any time, you may exercise your right to request access to or rectification of and, as the case may be, erasure of any Personal Data relating to you. You may also object to processing, or request a restriction of processing and benefit of a right to data portability (as the case may be), in compliance with applicable data protection law, by sending a signed request form with a copy of your ID card, passport or other proof of identity to schwarm@eurovision or in writing to security@ebu.ch, or EBU 17A L’Ancienne-Route, 1218 Le Grand Saconnex, Geneva, Switzerland.

When applicable, you have the right to withdraw consent at any time, without affecting the lawfulness of processing based on consent made prior to such withdrawal.

As a data subject, you have a right to lodge a complaint with a supervisory authority (in particular in the Member State of the European Union of your usual place of residence, your place of work or the place where the violation occurred) if you consider that the processing of Personal Data relating to you infringes the applicable legislation relating to data protection.

Effective date and changes

This Privacy Notice is in effect since 14 May 2018. We reserve the right, at Our complete discretion, to change, modify, add, or remove portions of this Privacy Notice at any time. You should check back periodically at this page to read the most recent version of this Privacy Notice as your continued use of this Website following the posting of changes to these terms will mean you acknowledge these changes. 

Thank you for visiting this Website. 

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